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Time and Attendance Systems

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A good Time and Attendance system has the power to transform businesses, increase efficiency and ensure fair and accurate pay for all employees.

In an ever-changing economy and business environment, the one thing that can help a business control costs is an end-to-end workforce management solution. How will our Workforce Management Solutions help your company? The answer is, simply. This is acomplished by automating routine tasks, optimizing pay and shift rules, and providing interface options to create detailed labor cost reports. Many large Enterprise companies have turned to our solutions and have begun to leverage the CTS workforce time and attendance system as a strategic tool, as well as a differentiator for their particular industry or vertical market.

Time and Functionality that Works for YOU

Workforce Time and Attendance System

The Cincinnati Time Systems workforce time and attendance system is one of the most robust workforce management solutions on the market, accommodating a virtually unlimited number of employees, pay codes, and pay rules. With a parameter-driven, open modular design, the system easily adapts to organizational changes.

  • User-friendly online portals for administrators, supervisors, and employees.
  • Highly configurable dashboard for supervisors and administrators that consolidates everything on a single screen, from employee data and daily processes, to system information and hardware statuses.
  • Interfaces with over 300 3rd party applications, including payroll/HR/ERP systems, eliminating double entry of shared information.
  • Wide selection of data collection devices, including biometric devices, swipe card, web browser, telephones, and mobile apps (for Android, Apple iOS, and Windows devices).
Robust Timesheet Editing & Approvals

The Timesheets feature enables supervisors to review, edit, and approve their assigned employees’ timesheets. Employee punches and attendance exceptions are displayed on the timesheet, as well as on the supervisor’s dashboard.

  • Audit log to track edits and adjustments.
  • Reason codes and notes to prevent or resolve disputes over data changes.
  • Retro-pay adjustments to prior pay periods.
Configurable Rule Setup

The Rules Setup module enables pay rules that are parameter-driven and easy to set up, modify, and track.

  • Shift rules – scheduled start/end, meals, breaks, and premium parameters.
  • Policy rules – pay period definitions, overtime, punch rounding rules, etc.
  • Holiday rules – paid hours, scheduled day before/after qualifiers, prorate hours based on historical hours worked, etc.
  • Accrual rules – vacation, sick time, PTO, etc.
  • Pay matrix rules – complex shift differential and premium rules.
  • Point system rules – automation of attendance and perfect attendance policies.
Workflow-Supporting Notifications

Cincinnati Time Systems(CTS) is workflow-enabled, allowing users to configure customized workflow approval levels for timesheet editing and supporting notifications via phone, email, or text message of events requiring attention, such as pending schedule requests, offline data collection devices, and employee no shows. CTS’s flexible workflow approval levels support up to 10 approval steps, as well as a user delegation feature for cases in which the normal designated approver is absent or requires assistance.

User-Friendly Self-Service Portals

Our SaaS product is web-based for all users, including payroll administrators, system administrators, supervisors, and employees. Self-service user accounts can be accessed through a PC via a standard web browser, as well as through selected time clocks, mobile apps, or the Phone-in System.

  • Administrator Web Services – enables system administrators to set up and manage their solution according to company requirements.
  • Supervisor Web Services – provides supervisors with real-time information and features that enable accurate and efficient labor management.
  • Employee Web Services – enables employees to access their own time and attendance information, request time off, view schedules, view points, and send their supervisor a message online.
Powerful Report Generator

The Reports feature offers a variety of report categories and templates, allowing users to create and customize reports on system and employee data. System administrators are able to pre-configure reports that are to be used by supervisors, while access features control what type of information users are allowed to report on. Additionally, reports may be published to all system users or emailed to designated supervisors only.

  • Over 150 pre-installed report templates that can be customized, saved, and published.
  • Report customization, filtering, and sorting capability.
  • Report output in PDF, Excel, RTF, HTML, or CSV.
  • Print preview option.
  • Reports can be scheduled to automatically run at a given date/time and be sent to your email.


Cincinnati Time Systems offerings are among the most robust in the industry, offering endless configuration options not only for timesheet editing and approvals, but also for complex pay rules, workflow-supporting notifications, and user-friendly self-service portals.
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Upon choosing the software that best meets your needs, we will guide you to the appropriate hardware/clocks/data collection devices from which to choose. Each software solution is designed to work with different clocks/hardware (data collection devices).
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Our technicians install, train and service customers with over 75 years of technical knowledge. Customers know they are in good hands with Cincinnati Time Systems, as we have among the largest staff of certified technicians in the nation. Thus, rarely do we encounter a situation we haven’t seen or worked with before.
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